Organizing a successful event takes a lot of hard work and dedication. In addition to all the planning and preparation, it’s important to consider the safety of your guests, the venue, and more by implementing a strong event security plan.

So, if you’re just getting into planning your event’s security, here are some vital tips to help you plan the best one possible:

1. Know the Venue’s Entrances

It is not just about knowing the primary entrances; it is also important to consider all other potential points of entry. For example, are there any windows or backdoors that can be accessed from the outside, or any other ways in which an unauthorized person could enter the premises?

Make sure everyone is aware of all the entrances and exits to the event location. Create a map to show the different points of entry so that everyone can have a better understanding of the area. If the event is taking place outside, mark off the area with fencing or barricades so that people know where the event starts and ends.

2. Measure Attendee Risk

It’s important to think about any potential hazards that may arise from the people attending your event. Do a bit of research on any guests or speakers you have invited so that you can assess any risks. For instance, if someone you’ve asked to attend has a history of being associated with a controversial organization, it’s likely that there will be guests who may want to cause disruption. Be aware of this before the event.

Also, be wary of individuals who purchase multiple tickets for an event. This could be a sign of a potential protestor acquiring tickets for their cohorts to create disruption.

3. Assess the Risk of Attacks

Sadly, it’s a necessary precaution to take these days, but it is important to ensure the safety of all attendees. To ensure the safety of everyone attending an event, a professional security team should be present to search for any weapons and to inspect personal bags. It is also recommended to make clear in advance that any contraband items, such as weapons and certain chemicals, will not be allowed in the venue. This will help ensure that all attendees are safe.

In addition, personnel should be vigilant and aware of any strange or out-of-the-ordinary behaviours exhibited by individuals at the facility. This could include things like avoiding eye contact, appearing fidgety or agitated, avoiding normal conversation, or not engaging in normal activities. It is important to be aware of such behaviours and take appropriate action if necessary.

4. Keep the Crown under Control

When dealing with large groups of people, there is an increased likelihood that something could go wrong. It is important for staff to be prepared and have the confidence to handle a variety of situations that may arise. Security staff should be prepared to take action if necessary, such as asking guests to move away from the exits, making sure the registration line is orderly, and preventing anyone from cutting in line.

On top of that, it is essential that you make sure the number of people in the venue never exceeds the maximum capacity. Remember to include any staff or security personnel in the count. If the capacity is exceeded, you may get fined by the person in charge of the venue.

5. Ensure Proper Communication

Make sure your staff is always in contact with one another. Provide them with walkie-talkies to ensure easy communication. If you employ a security team, it is essential that they stay in contact with your own staff. It is essential that your staff reports any suspicious activity to the security team and avoids any type of direct confrontation.

Conclusion

Organizing an event can be a daunting task, but with proper planning and preparation, it can be a successful and enjoyable experience. Ensure that the venue is safe and secure, the guest list is managed properly, and the event is well-staffed. Also, make sure you are aware of the maximum capacity of the venue and that your staff is in constant communication with each other. Following these guidelines will help you create a successful event that is both safe and enjoyable!

Infrasecure Security offers essential security services for homes, businesses, and more, covering mobile patrols, event security, and other security solutions to meet various demands. If you are looking for security guard services in Vancouver for your event, reach out to us today.